Employee Resources

Please reach out to Laura Bean regarding new employee hiring (includes temporary, seasonal, academic wage appointments).

Please access the departmental “New Employee Onboarding Checklist” in the AnRS departmental BOX folder.

Hiring

Step 1: Farm unit postings that are open on a continuous basis need to be resubmitted to HR yearly. Most of them come due in July/early August. Check the end date of your unit’s farm posting for more accurate information. If a PI will be hiring a student(s) they will, more than likely, need to fill out a noncompetitive request form (ask Sean Bodo for this form). If the student(s) you want to hire are not uniquely qualified, the PI must post a student position via Oregon State’s website and Student Employment (ask Sean Bodo for help).

Step 2:  Once you have chosen a candidate(s) to hire you will email Sean Bodo to submit the request to Student Employment. They will submit the hire paperwork and reach out to the student(s) in question with the required Canvas trainings. Sean Bodo will also set up a meeting via Zoom or in person to go over the required Canvas trainings.

Step 3: The hiring unit manager/PI will start the Animal Exposure Form process. Go to this link and proceeded with inputting the required information. Click "Begin Signing" and you will start the process of completing the Animal Exposure Form. Once you and the student worker(s) have signed it will be automatically forwarded to the Occupational Health office.

Step 4: The student(s) will compete the Canvas trainings while awaiting the cleared to work email. NO STUDENT should start working before they have received this cleared to work email.

Step 5: The PI/unit manager, student, and Sean Bodo receive the cleared to work email. The student(s) can now start working.

Termination Request

Step 1: When a student worker leaves their position or the position ends we will need to submit a termination request. To do this please email the name of the student(s) and their OSU ID number(s) to the Sean Bodo who will start the process. In the email, along with the OSU ID number, include the date of termination and the reason for termination. The reason for termination can be one of the following: graduated/no longer a student, death, or other. If you choose other, please explain why in the email.

Step 1: Go to this link and log in with your OSU credentials.

Step 2: Choose your shopping method: Punch Out or Search Bar. Punch out takes you to the vendors website whereas the search method with search within BennyBuy and all of the vendors within BennyBuy. You can designate the type of supplies you are looking for with the drop down menu (examples of these are lab supplies, office supplies, books, etc.).

Step 3: Add items to your cart and verify they are what you want purchase.

Step 4: If you are able to make purchases click Proceed to Checkout. Otherwise you will need to assign the cart to a PI by clicking assign cart. You will then search for the person you want to assign the cart to.

Step 5: If you are able to make purchases you will enter the Ship To information by clicking on the required field hyperlink.

Step 6: Edit the shipment address and make sure the shipment is going to the correct address: 2150 SW Jefferson Street, Snell Hall, Room 304.

Step 7: Edit the billing address and make sure it goes to AMBC. Then add Animal and Rangeland Sciences in the contact line attn. Diane Franck.

Step 8: Add in the accounting index and codes.

Step 9: Click "Place Order."

Step 1: Please visit this link to learn how to create a travel expense report. You will then look for the heading "Expense" and click on "Create a Travel Exp. Report." You will be prompted to log in to BOX (using your ONID credentials) to view these documents. For more information regarding lodging, per diem, and personal vehicle mileage, please visit this link.

Step 2: If you need any assistance with the setup process, reach out to travel@oregonstate.edu.

Step 1: Go to this link and sign into DocuSign with your OSU login.

Step 2: Once logged in you will drag and drop your saved PDF into the drop documents here to get started area in DocuSign. This will take you to a new screen.

Step 3: On the new screen you will look for the name of the person you want to send the DocuSign to. Simply type in the name of the person into the name area on the next page. Then click next.

Step 3a: If you will be sending it to multiple people click add recipient. If the form needs to be signed in a certain order you will click set signing order and order the signatures by who goes first. If it doesn’t matter uncheck that box.

Step 4: If you have multiple people who will be signing the same form you need to change the person who will sign by clicking on the drop down at the top left. It will list the names of the people who are needed to sign. If only one person is signing you will just add in the text you need.

Step 4a: Add in the type of text you want. Some example texts are: signature, date, name, etc. These are all on the right hand side.

Step 5: Click send.

Please contact Caroline Charlton and tell her which building and room(s) you need to access so she can submit a key request.

Step 1: Go to this link.

Step 2: Click on the Submit a Pick-Up Request button (orange button at the bottom of the page). This will take you to a new page were you will then select, start a new pickup request.

Step 3: Enter in the required info in each box. The index on this form is what they charge to come pick up the items. So you will want to use an index that you are okay with being charged.

Step 4: List all items you want picked up on the items for pickup section. You will need to count all of the items if there are multiple of each.

Step 5: If you have problems with the system, contact surplus@oregonstate.edu.

Please reach out to Laura Bean or Sean Bodo to acquire a guest parking permit.

To access the OSU Promotion and Tenure Guidelines, please click here.
To access CAS information for faculty relating to Promotion and Tenure, please click here.
To access the AnRS Departmental Promotion and Tenure Timeline, please visit the AnRS departmental BOX folder.

For additional questions relating to Promotion and Tenure, please reach out to Laura Bean.

Please contact Caroline Charlton in order to schedule a course or to make changes to a course that has already been scheduled.

Please contact Caroline Charlton or Laura Bean to reserve a room.

In order to have the OSU Beaver Store order textbooks that are required for your classes, please submit this form.

Peer evaluations should be based on a review of course syllabi, texts, assigned reading, examinations, class materials, and other assessments such as attendance at lectures as appropriate for the field and subject area. Peer teaching evaluations should be systematic and on-going, following unit guidelines for peer review of teaching. Faculty are strongly encouraged to seek periodic peer teaching reviews and work with their supervisors to schedule these reviews on a timely basis.

To access the Animal and Rangeland Sciences Guidelines for Peer Evaluation of Teaching, please click here.

The Roots IT Support team is now providing support from home. If you need help, please send an email to Roots Support as usual but you can also jump into a Zoom room and talk with them live. Zoom room hours are 8:00 am to 5:00 pm Monday - Friday. 

Zoom Information:

• Meeting ID: 836 817 439
• Meeting Link: https://oregonstate.zoom.us/j/836817439
• Password: 7372443

Zoom Dial-In Info:

• +1 971 247 1195 US (Portland)
• +1 301 715 8592 US
• +1 253 215 8782 US